As you know, we only take Checks and Money Orders. The primary reason is due to the School District's rules about handling money. That includes cash and checks.
When you bring in your check, or send it in with your student, it should be placed in the "black box". It may stay in there for several days, depending on the time of year. We make an attempt to turn in checks to the bookkeeper every other day. Sometimes it's more often, sometimes is a bit longer. Usually, at least twice a week though.
Checks are retrieved from the black box and notated on a deposit slip which is then turned in to the school's bookkeeper. The bookkeeper assigns a deposit number to our form and then deposits the checks in the school's bank account. I receive a copy of the deposit slip in my teacher's mail box. This process can take a few days.
When the deposit slip is returned, I then take the information and credit your student's charms account. I'm going to admit, I'm not perfect and mistakes have been made in the past. That is why I have asked Mrs. Naselius to help with me administrative duties this year. I'm hoping that an extra set of eyes can help accuracy.
As you can see, it may take up to ten business days for your payment to be reflected in your student's Charms account.
Lastly, it is important that you, as parent, stay proactive. Make sure you log in to your student's account often. If you see a discrepancy, please don't hesitate to contact either Karen or myself to let us know. We want to make sure that we are practicing good financial over site and that Charms reflects accurate and up to date information about your student's account. Both Karen and I are willing to work with you to answer any questions you may have.